My name is Holly and I am a list-oholic. I love lists. Here's why.
When you create a list (whether of tasks, shopping needs, or anything else), you are releasing your mind from the need to remember details. Better to use your brainpower for thinking than remembering!
For example, make a list related to a project you want to tackle. Write down the individual steps it will take, what you will need to accomplish those steps, helpers, timing, and all the other details. Then you can really think about these items, evaluating the "how" and "when" rather than the "what."
One of my favorite list types is my work task list. I have a master list of things I need to remember to check on or do on a regular basis (write blog posts, update a client's records, check on responses to an invitation). I also have my actual task list.
I write out a new task list weekly. It contains all the individual items I need to do for my clients and my business. I evaluate the urgency, deadline, and approximate length of time to complete each, creating a sequence of how I want to tackle each. My method is to simply number each item - the one I need to do first is #1, then next #2. If my work week is lighter than normal, I might simply assign a day to complete the task - decide which I will do Monday, Tuesday, etc. Again, I take into consideration how long the task will take and the urgency.
If something pops up that changes my priorities, I'll re-number my tasks so I don't forget about anything. And of course, when a task is complete, it gets crossed off with a feeling of satisfaction!
To borrow a tip from my friend and client Lisa Crilley Mallis, if a task on your list has multiple steps to it, then it's really a project (I know, semantics) and should be outlined separately (read a post about this here). Remember the old adage "How do you eat an elephant" (with apologies to elephants)? Outlining the individual steps of a project means that you won't lose sight of something important.
Whether you're a "wing it" kind of person or already love lists, give my method a try and see if it helps you organize your day.
Welcome! These stories, tips and tricks are intended to help you save time, and be more organized and effective in your work. New items will be added frequently so check back often.