There is a behavior I have experienced directly and have witnessed with others...what I call "dangling delegation": When a delegatee is left hanging! Let me explain.
Many years ago I worked in a mortgage company's office, after being hired by a previous business acquaintance. She was excited about my employment there as she knew that I followed through on tasks. But the reality was quite different. She could not let go of anything! I had to hunt down work from other departments because I had little to do, and yet my supervisor was overwhelmed with work. She refused to give up control or power to anyone else!.
I've had occasional Lightseeds clients who are so busy they cannot take the time to look at their task lists and delegate work. And yet 30 to 60 minutes set aside monthly, which would take very little time away from needed work, would allow them to delegate several hours of work from their to-do lists, and free that needed time to not only catch up, but to grow.
Both in business offices and my own practice, I have also experienced the employer or client who simply doesn't know where to begin. The thread is so tangled they can't find the end! Set aside a bit of time to confer with your delegatee (whether an employee, associate, virtual assistant, or volunteer) to brainstorm ways to be most effective as a delegator. Together you can establish priorities, timelines and deadlines, and any needed processes.
You can learn to be an effective delegator, taking the overload from your own desk so you can continue to work on what you rock at doing, what you should be doing.
I am so often asked "What the heck is a Virtual Assistant?" It's still an up-and-coming profession, and OH so rewarding! A "VA" is someone who assists a business, usually an entrepreneur/solopreneur, with various administrative tasks. A VA can be a generalist, rather like an administrative assistant in a corporation. But she (I use the feminine because the majority of VAs are female) can also be a specialist, focusing on a certain type of company, or offering a specific set of services. For instance, I am a Spiritual VA, offering business communication and organizational services to heart-based entrepreneurs.
I have explained to dozens of people how the process works...here's a summary.
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When you know that you're doing too much and not focusing on your key skillset, those tasks that are your "sweet spot" that only you can do, it's time to unload! Do some online research and find the right match for you!
Carol is a really busy entrepreneur. She was always the "go-to" person at her former employer's office and has carried that energy into her own business. She loves knowing everything, having her hands in everything.
As her business grows, Carol more often finds herself working later (and earlier). Checking email as she can, often late at night. She takes client calls, posts blogs, publishes a newsletter, attends networking events, and just realized that she rushes through client appointments. By the time her day is done, so is she! Done in, tired, hungry, and very, very crabby.
What Carol forgot is that no (wo)man is an island! She forgot that there is all sorts of help available to her. And when she was reminded of that, she promptly hired help! Now she has someone to manage her blogs and newsletters, take client calls and handle other administrative matters. Carol focuses on her networking and actually doing her work with clients. Doing her work. The part that she loves ... the part only she can do.
Are you "Carol"? Look around you and explore your options for ways to delegate. When you know the part that only YOU can do, you know what others can take over for you. As your time expands with those tasks off your plate, you will not only be more productive, but more successful - and rested!
Welcome! These stories, tips and tricks are intended to help you save time, and be more organized and effective in your work. New items will be added frequently so check back often.