It's just as important and useful to organize your emails in the same way as your files (above). Create new folders of the main topics of emails you need to keep (related to events, business, family, etc.). Mine are very similar to my file folders - one for each client, for major projects, for personal business, etc. You may want to either flag or file (depending on your email program) not only incoming but also sent mail, so that you have a way to track things that need follow-up. Nothing is worse than realizing you've deleted important older emails because you forgot to save them. You also have quick reference for past discussions, deadlines, website log-ins, etc.
And don't forget to periodically purge your deleted emails. Your email provider may not automatically delete them for you, and you can quickly use up your storage allotment with useless emails. I first delete old sent mail (that I did not flag for followup or importance), then I purge all deleted emails except the last week or so (just in case). Then I know that what I need is accessible, but what I don't is not wasting space.
If you get the general idea but want someone to teach you in person, I know a great resource you can call on: Holly@LightseedsOffice.com!
Do you know about "shortcut keys" on your PC? Rather than moving your mouse up to the toolbars, you can use the keyboard for some quick and easy functions. Look at your keyboard now....go ahead, I'll wait.....at the bottom left (usually) is a key labeled "CTRL" - that's your Control key. It "controls" how other keys work to provide you with shortcuts.
For instance, if you press CTRL and then the O key, you'll open a new file. Always press CTRL first and then the letter key, then let go of both.
Likewise, CTRL + S lets you save a file.
CTRL + P = print.
CTRL + C = copy selected text.
CTRL + V = paste selected text.
CTRL + B = bold selected text.
CTRL + U = underline selected text.
CTRL + I = italicize selected text.
CTRL + A = select ALL on the page.
CTRL + Z = undo the last action
CTRL + X = delete selected text
Welcome! These stories, tips and tricks are intended to help you save time, and be more organized and effective in your work. New items will be added frequently so check back often.