Does anyone remember the old Wang word processors, the “next generation” of typewriting? Then came along Wordpress. Now we have Word (for the PC) or Pages (for Mac). Super simple to use, yet do you understand the basics of document creation, whatever the platform is?
- When creating a blog post, article, or other short essay, you may find it helpful to jot down some key words or phrases you want to use as your foundation. When creating a longer article or a book, use an outline to create your basic structure before you start typing.
- When you open Word, FIRST THING click File/Save As before you do anything else! I can’t tell you how many times I’ve lost work because I forgot to save the document.
- I know people who also lose documents because they don’t remember where they were saved. Go into My Documents and be sure you have a folder for each category of work you need. For instance, I have a folder for each client, one for Lightseeds administration, one for insurance, etc.
- If you’re a right-brained writer, It’s much easier to type out your thoughts with little concern for formatting. Allow your mind to flow rather than interrupting the ideas with “Oops, I need to capitalize that.” When all your content is created, then go back and proofread, check for typos, create your headings and bold or italics, change margins, or whatever other cosmetic changes must be made.
- If you have many figures or data that needs to be neatly aligned, insert a table as the structure for the section. A table allows you to easily align rows and columns for a neat presentation.
- Spellcheck! Click on Review and then Spelling and Grammar. The spell checker is fairly accurate although it may highlight common idiomatic phrases as misspelled. The grammar checker, however, is awful – don’t believe everything it tells you!
If you’re not a Word expert but would like to be proficient, take the time to play around with the many options that appear in your toolbars and learn what they do. There are also countless resources on YouTube and elsewhere online. The more you know, the easier it is!